Accounting and HR outsourcing

HR and payroll outsourcing

HR and payroll outsourcing provides access to the knowledge and experience of specialized experts,  ensuring compliance with current labour laws and tax legislations. By choosing SWGK’s HR and payroll services, you gain not only flexibility – our services are scalable and tailored to your company’s specific needs – but also the security and assurance that all HR and payroll processes are handled with the utmost care and professionalism.

Using SWGK’s services can help you reduce the operational costs associated with running an in-house HR and payroll department. Instead of having to invest in training, technology and tools that quickly become outdated, you can leverage our expertise and modern systems, which are continuously updated in response to legal and technological advancements. Our team consists of experienced HR and payroll professionals who can adapt our services to your changing business needs, whether you are expanding or scaling back without requiring recruitment or downsize.

HR outsourcing:

We manage employee records comprehensively, maintaining them in both traditional paper form and electronic personnel file folders based on your preference.
We prepare essential documents, including payroll regulations, work regulations, employment contracts, labour certificates, and civil law contracts, all compliant with current legal requirements and encompassing all necessary provisions.
SWGK uses electronic processes to ensure that you never overlook essential medical examinations for employees, health and safety, fire safety training, and the updating of your specialists’ authorizations.
Our dedicated team is here to support your company by keeping you informed about all legal changes in the relevant areas. We answer any related questions you may have and advise you on all processes related to human capital in your company.
We assist in completing all the necessary formalities for the delegation of employees to work outside Poland. On behalf of your company, we will apply for the issuance of A1 certificates and fulfil the information obligations mandated by foreign institutions that require notifications of employees present within their jurisdictions.

Payroll outsourcing:

By delegating the responsibility of salary calculations for your employees, contractors, members of supervisory boards or management boards to us, you can be assured that these processes will be executed in a timely manner. Utilizing the best HR and payroll software available on the market, we analyse payroll components for compliance, ensuring the appropriate payment of social security contributions and taxes.
Our team boasts many years of experience in payroll management, including disability and sick pay for various professionals such as white-collar workers, IT specialists with copyright costs, drivers in international transport, production and service workers, and medical personnel. We handle wage settlements for individuals working standard, equivalent, task and shift hours.
We implement and use electronic systems for information exchange among you, your employees, and SWGK. This approach saves saves time and helps the environment by reducing paper usage. Leave of absence requests can even be submitted electronically via mobile devices. Approvals can be granted with a single click through a web browser or phone app. You can stay updated in real time via a web portal or app about your employees' absences, remote work or required training. Your employees receive pay slips and PIT 11 declarations via email, eliminating the need for paper distribution within the company.
We also ensure timely enrolment of your employees in Employee Capital Plans, calculate the necessary contributions and transfer them to the investment company. Additionally, we take over the administration of employee benefits such as multi-sport cards and additional insurance.
We handle all required reports and declarations of the Central Statistical Office (GUS), Social Insurance Institution (ZUS) and PFRON (State Fund for the Rehabilitation of the Disabled). Furthermore, we represent your business during inspections conducted by PIP (Paediatric Investigation Plan), Social Insurance Institution (ZUS) or the US authorities.

By choosing SWGK’s HR and payroll outsourcing services, you gain valuable time that can be redirected towards developing core areas of your business.

We aim to ensure that our services not only meet your current needs but also contribute to your growth and success. We support companies in different sectors and at different stages of development, providing personalized solutions that align with individual business requirements and goals.

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